Effective Presentation skills (PPT)

 

 

Effective  Presentation Skills (Exam studies) 

Definition:

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting, or briefing a team.

Presentation skills

•        Following are the steps include in preparing an effective presentation:

•       

Plan

•        Prepare

•        Practice

•        Present

Planning

•        Planning usually includes the following questions:

•       
Who is your audience?

•        Why are they there?

•        What is your goal?

•        How long will it be?

•        Where will it take place? 

The following points must keep in mind while  preparing:

•  Structure
• Prompt
• Visual aids
• Voice
•  Appearance
•   Style
• Questions

Structure

·        Write your presentation in this order:

·        Objective

·        Beginning or introduction

·        Main content

·        Summary, conclusion, and recommendations

·        Questions

Prompt

•        Short bullet points, keywords only.

•        Put your entire prompt onto your PowerPoint slides.

•        These prompts are for you

Visual aids

•        Use simple fonts, colors, and graphs.

•        Use images and clipart.

•        3 to 7 bullets per slide.

•        Don’t overcrowd your slides, it will not look professional.

•        New or different visual aids wake people up.

Voice

•        Louder and clear than your normal pitch.

•        Vary pitch and volume.

•        Over emphasis

Appearance

•        Dark colors read as businesslike.

•        Wear comfortable shoes to weigh your feet evenly.

•       
Allow yourself to move a bit.

•        Look confident.

Professional dress code

Professionals vs. non

Style

•        You already have a style don’t try to copy others.

•        Use words and sentences you use on normal days.

•        Be yourself.

Preparation material

·       
You can use the following items to make the  content of your presentation:

·       
Hand-outs

·        Personal notes

·        Internet

·        Visual aids

Practice

•        Rehearse all points that you prepare.

•        Rehearse with all visual aids and handouts.

•        Practice again and again to manage time.

•        Rehearse in front of the mirror or with a friend.

Present

•        Make a strong start.

•        Engage the audience in the first 2-3 minutes.

•        Show your passion through your movements and gestures.

•        Make eye contact.

•        Don’t forget to smile as well, unless your topic is very grim.

Exam studies